To Cc or Bcc a Meeting Request
Article Summary. Method 1. Click on the Schedule button, from the Zoom app. The button is blue, in the bottom left corner, and has a calendar symbol. Enter all your meeting details in the “Schedule Meeting” pop-up window.
You can enter specifics like: What date the meeting will take place. What time the meeting will take place. If the meeting should repeat. Audio, Video, and Security preferences. Choose the Outlook option in the Calendar section. Select the blue bubble next to Outlook.
Click the blue Save button and your meeting will save on Zoom and in your Outlook calendar. Click Import within the Outlook app to confirm the new event. After clicking Save, Zoom will redirect you to Outlook to complete this last step, which will officially add the event to your calendar. Method 2. Go to Zoom. The Sign In button will be in white letters in the upper right corner. Click on the blue Schedule a Meeting option in the top-right menu.
Enter your meeting details. Click the blue Save button at the bottom of the meeting detail options. This will finalize your meeting.
Click on the Outlook Calendar button after clicking Save. To set up a Zoom meeting through Microsoft Outlook, first make sure that you download and install the Microsoft Outlook Add-in to your personal device. This provides you with the option to schedule and launch Zoom meetings directly from your Outlook sidebar.
Once the add-in downloads to your computer, complete any pop-up windows that offer instructions for installation to install the add-in to your sidebar. After you ensure that your computer has the Zoom Microsoft Outlook Add-in installed, open your Outlook web calendar. You can often access your Outlook web calendar through an internet browser, but it can also appear on your Outlook email interface as a blue square with a calendar icon inside.
To make sure you open the correct window, you can hover your mouse over the calendar icon to make a pop-up of your personal calendar appear. Then, click on the icon to open your Outlook web calendar. Once your calendar is open, create a new event for your Zoom meeting. You can do this by finding the option on the toolbar that says “New Event” and clicking on it.
Then, add any important details about the meeting, such as the guest list, the title or focus of the meeting and the location. Since you’re hosting a Zoom meeting, you can list the location for this meeting as “Zoom” or “Remote. When all the information you want to include is typed in your meeting window, choose the option for adding a Zoom meeting.
To do this, click on the three dots that appear in the Outlook Calendar toolbar and click “Zoom. This attaches a link to the Outlook Calendar invite that recipients can follow to launch the Zoom window at the meeting time, even if they don’t have Zoom downloaded to their devices.
Video – Host : If you select on, the host’s video will be automatically started when starting the meeting. If you choose off, the host’s video will be off, but they will be able to turn it on. Video – Participant : If you select on, the participant’s video will be automatically started when joining the meeting. If you choose off, the participant’s video will be off, but they will have the option to turn it on.
Zoom Recommendation: if uncertain, leave on Both. Require meeting password : If you would like to require a password for your meeting, enter it here. Enable join before host : Check if you would like to turn on join before host for your meeting. Read more about Join Before Host.
Mute participants upon entry : Check if you would like new participants to be muted as they join. If not checked, a randomly generated Meeting ID will be used. Read more about Personal Meeting ID.
Open your calendar entry in Outlook and paste the Zoom session information into it. Encourage Cost-Saving Audio Selection Using Zoom telephony, particularly premium audio telephony, costs the university money. When scheduling a Zoom session, Ask participants to use computer audio if they can reasonably do so.
Using computer audio does not incur any expense to the university and is generally the best audio option for participating in a Zoom session. If participants must join by phone, see if they can join by dialing in to the toll numbers rather than toll-free numbers. Toll-free calling costs Cornell more. If you’re sure none of your participants will need to call toll-free, edit the calendar invite information to remove the toll-free numbers so they aren’t dialed by mistake.
While it may add some convenience, this costs Cornell the most of any option. So, when you create your calendar invitation in Outlook, consider adding something like this to the invite text: Use computer audio if you can; it saves the university money. If you need to connect by phone, use the toll number unless it will cost you money personally.
A toll-free call is more expensive for the university. Please do not use the “Call Me” option. It costs Cornell the most. For iOS and Android users, the Zoom app for your device supports computer audio, so you can call from your own phone, not be charged, and still save Cornell money. Zoom Articles see all. Host a Zoom Meeting. Install Zoom Software. You will need to install the Zoom software before you can attend participate in a Zoom meeting or webinar.
A variety of free license upgrades are available to users with a business need. Schedule a Zoom Meeting. Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor’s instructions and information about Zoom Webinars. Web and Video Conferencing Comparison Chart. Zoom Rooms at Cornell. Increase the security of your Zoom sessions to reduce the chance of unwanted attendees i.
We recommend using as many of these options as you reasonably can without impacting your course or meeting. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, Change Ownership of a Zoom Meeting or Webinar.
Both the current and the Convert Your Zoom Meeting to a Webinar. When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate.
How to schedule a zoom meeting on outlook calendar – none: –
Choose the Outlook option in the Calendar section. Select the blue bubble next to Outlook. Click the blue Save button and your meeting will save on Zoom and in your Outlook calendar. Click Import within the Outlook app to confirm the new event. After clicking Save, Zoom will redirect you to Outlook to complete this last step, which will officially add the event to your calendar. Method 2. Go to Zoom.
The Sign In button will be in white letters in the upper right corner. Click on the blue Schedule a Meeting option in the top-right menu. Enter your meeting details. Click the blue Save button at the bottom of the meeting detail options. This will finalize your meeting. Click on the Outlook Calendar button after clicking Save. This will download an. Method 3. Download the plugin from the Zoom Download Center. Scroll down to the second option and click on the blue Download option. Open the downloaded package from your Downloads folder.
Double click on the brown box symbol labeled ZoomMacOutlook. Follow the on-screen instructions to install the plugin. Click Continue until the final option, which will be Install. If the installation works, a green check will appear in the pop-up window. Open the Outlook Calendar and create a new event.
Click on the New Event button, which is blue and will be in the top left corner. Click on the three-dot symbol in the top right-hand corner to officially add the Zoom meeting to your event. This will provide additional options to customize your event. Click on the Add a Zoom Meeting option under the Zoom menu.
It will have a blue plus symbol as its icon. This will add a Zoom link, Meeting ID, and passcode to the message of the event. Add extra details to the event. You can add specifics like: What date the meeting will take place. Add any other people as invites. Include your email address to get a message when this question is answered.
Submit a Tip All tip submissions are carefully reviewed before being published. You Might Also Like How to. How to. How to Share a Zoom Meeting Link About This Article. Co-authored by:. Co-authors: 3. Updated: January 10, Categories: Online Communications. Article Summary X 1. Thanks to all authors for creating a page that has been read 1, times. Is this article up to date? Require meeting password : If you would like to require a password for your meeting, enter it here.
Enable join before host : Check if you would like to turn on join before host for your meeting. Read more about Join Before Host. Mute participants upon entry : Check if you would like new participants to be muted as they join. If not checked, a randomly generated Meeting ID will be used. Read more about Personal Meeting ID. Recording the meeting automatically : check if you would like the meeting to be recorded automatically.
Choose if you would like it recorded locally to your computer or to the cloud if available for your account. Read more about automatic recording. Alternative hosts : Enter the email addresses of any alternative hosts you like to set for your meeting. They need to be other Pro users on the same Zoom account.
Read more about alternative hosts. Save and do not show again : Check this if you would like to use these same settings as a default for other meetings going forward. The settings window will not pop up and you will need to manually open it to edit the settings. Click Continue. The calendar invitation will automatically generate with the Zoom meeting information. If you have multiple PAC accounts, choose which you would like to schedule with. This will automatically populate an event with your PAC information.
Change the date and time and add attendees as needed Click Send. Select either Schedule A Meeting or Personal Audio Conference to schedule the meeting type of your choice If scheduling a meeting, select your desired settings in the settings window.
The invitation will now automatically fill in with the details. If you select Schedule a Meeting, the settings window will appear with additional options. Select your desired settings in the settings window.