– Zoom – Host a Meeting and Invite Participants | Office of Information Technology

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The Zoom video conferencing platform has multiple ways you can create a Zoom meeting with additional scheduling features. Use these how-to articles to learn. 1. Open the Zoom app on your mobile device. · 2. On the Meet & Chat tab, tap the Schedule button at the top of the screen. · 3. Enter the meeting. Click Meetings, and click Schedule a Meeting.
 
 

 

Scheduling a Zoom Meeting Tutorial | Zoom Documentation – How to Set Up a Zoom Meeting

 

Another way to share the meeting invitation is to go to the Meetings tab and select the meeting you’ve just scheduled. Topic: By default, Zoom will set the topic as [Your Name]’s Zoom Meeting, but you can change it to more accurately describe what will be discussed. Is it a catchup between friends? A weekly progress meeting with your team?

Choose something descriptive so that coordinating calendar reminders will let attendees know the general subject of the meeting at a glance. Click the box next to Recurring meeting for Zoom meetings that happen at a similar time and date every week. Note that Zoom meetings are created in your time zone, and for anyone that adds the meeting to their calendar the time will automatically be adjusted to their time zone.

Zoom notes that your Personal Meeting ID is a virtual meeting room that’s always resolved for you. It’s ideal for people you meet with regularly, once someone has a link to your Personal Meeting ID they can join any time the meeting is being used.

Passcode: This security setting helps to ensure that only intended guests can access your meeting. Zoom will automatically generate a passcode of random numbers or letters, but you can change it to something that’s easier to remember.

Waiting Room: Another security setting, this one requires the host to admit users one by one to the meeting. Video: Select on or off for the host and participants to determine whether or not their video feed will be turned on when joining. If you choose on, the host and participants can still choose to turn off their video feed, and vice versa. Advanced Options: Pretty self-explanatory, advanced options will vary depending on the type of Zoom account you have.

They can include allowing participants to join at anytime, muting participants upon entering the meeting, and automatically recording the meeting on the local computer. More Button Icon Circle with three horizontal dots.

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Teaching Excellence. Talent Recruitment. Corporate and Executive Education. Consulting and Research. Zoom only allows users to host 1 meeting at a time. As such, you should only ever schedule meetings on your account where you will be the primary host.

If you are assisting other individuals with scheduling Zoom meetings, it is recommended you have them give you permission to schedule those meetings on their behalf. When you schedule a meeting for someone else, it will use their Zoom license when the session is live freeing up your personal account. If you would like to schedule a meeting for another user, they must first follow the steps below to grant you scheduling privilege on their account.

Creating a Zoom Meeting. Managing a Zoom Meeting. Search instead for. Did you mean:. Zoom Products Meetings Can I arrange a zoom meeting without host? Can I arrange a zoom meeting without host? AngieLeee Observer. All forum topics Previous Topic Next Topic. Post Reply. Related Content. How to prevent host unmuting me automatically without me physically clicking it myself?

 
 

How to Schedule a Zoom Meeting and Set It up in Advance – Zoom meeting settings

 
 

In this age of social distancing, many groups are choosing to meet virtually, and Zoom is one of the most popular ways to do this. Zoom is a computer program used to hold online virtual meetings. You can use Zoom on a smartphone, a tablet, a laptop, or a desktop computer as long as you have a camera, speakers, and a microphone.

You can just display your name. If you do not have access to a computer, tablet, or smartphone, you can use a phone to dial into a meeting. Zoom is a program that runs on your computer, phone, or tablet.

You must download this program from the Zoom website. The free version of Zoom should meet all of your needs. The installer program opens and guides you through the process. After you install Zoom, there are a few different ways to join a Zoom meeting.

You can click the link in your invitation email, go to the Zoom website and enter the meeting ID, or dial into the meeting on a phone. This takes you to the Zoom website. If the meeting requires a password, that will be in your email, too.

If not, they will just see your name. Next, Zoom asks about audio. The phone number to use will be in your invitation email, or you can find the number to use in the Zoom International Dial-in Numbers list online here. The mute button, which looks like a microphone, is in the bottom left corner of the Zoom screen. Only one person in the meeting can talk at a time. Zoom indicates who is speaking by highlighting their image with a yellow square.

There is also a chat feature in Zoom, where you can type messages to other participants. Participants can send messages to everyone in the meeting, or just certain participants. If there is a message for you in the chat, a notification appears on the Chat button, which looks like a speech bubble. Click that button to open the chat window. Download a PDF of this article here. Seniors Guide has been addressing traditional topics and upcoming trends in the senior living industry since We strive to educate seniors and their loved ones in an approachable manner, and aim to provide them with the right information to make the best decisions possible.

After Zoom is downloaded, you must install it onto your computer. Double-click ZoomInstaller. Seniors Guide Staff Seniors Guide has been addressing traditional topics and upcoming trends in the senior living industry since Related Resources.

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